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VILLAGE HALL

Committee Meeting in the John Ross Suite, Monday September 1st 2008 @ 6.30pm.

 

Members Present: Harry Armitage (Chair), Myra Bolton, Michael Gauntlett, Vicky Hunter, Tracey Prentice, Hazel Taylor, Jenny Veitch, Barbara Willis, Joanna Willis.

Not present: William Heslop, Sheila Hillary, Pam Herring, Maureen Howarth,.

 

HA welcomed everyone present.

Minutes of last meeting were agreed by the Committee.

 

 

Boiler/Overhead Heaters

HA awaiting quote from Stephen Richardson.  Mike Hestletine has provided SH with funding application forms

 

Charity Commission

HA thanked BW for supplying Village Hall accounts (old & new). The accounts are required to be seen by the Charity Commission on an annual basis every December.

 

Appeal for Treasurer and new members.

It is felt by the Committee that a specific appeal for a Treasurer should be made in the Parish Magazine as well as trying to recruit new members.

 

Film Night – 18th September

JW will buy Cornettos and JW and JV will buy wine (6 white/6 red) and orange juice nearer the time.  A donation of a £1 for each item will be requested.  MG will be on the door. HT and BW will arrive at 6.30pm to set up refreshments.  JV will let projectionist in.  Helpers to set up chairs please. JW and JV will help during interval and at end.

To date no tickets have been booked.  Please buy tickets and encourage others to do so.  JV has posters and flyers for members to distribute.

 

Christmas Fair – Raffle

So far we have the following to be advertised on the Raffle tickets:

£50 cash, Large Hamper (each member to provide item), Festive Hamper (VH), Mainsgill All Day Breakfast (HT), MacKenzie Thorpe Calendar (JW), Cornish Pasties (MG), Christmas Cake (CB), Brandy (BW), £20 Phoenix Token (JV), various other bottles, biscuits and chocolates. JV to request meal from Angel Inn.

 

Dance

Ann at White Swan has agreed to provide bar and licence.  She will also provide the food (chilli and curry) and will invoice for the chicken. JV to contact her to thank and confirm date.  Members to provide salads and puddings.

 

Attic space

In future it is hoped that this can be converted to use as studio space. Ongoing.

 

Treasurer’s Report

BW reported that in 2006-07 there were 2 oil fills last year (Dec’06 and Sept ‘07) compared with already 2 to date Jan ’08 £868 (paid by JRS) and May ’08 £1096.85 (paid by VHC).  HA confirmed that JRS will pay for next fill which may be due in December or earlier.  These rising costs confirm the need for urgent action on regulating the thermostat (awaiting quotes see above).

The cost of Electricity has also increased 06-07 £348 compared to £963 to date.  VHC agreed that JRS should be billed for 50% of electric from Nov ’07 to Oct ’08.  BW to issue account to JRS. Again this confirms need to isolate the overhead heaters which should only be available in an emergency should oil fail – see previous minutes.

BW finished by giving details of the current financial positon.

 

AOB

Drama group requested that attention be paid to “hole” in attic where their equipment and props are stored.  John Proudlock from Melsonby should be contacted.

 

Agenda items and apologies to Jenny 1 week before next meeting please.

 

The meeting concluded at 7.30pm.

 

Date of Next Meeting:                   Monday 6th October 2008 6.30pm in JRS