GILLING WEST VILLAGE HALL
Community Learning Facility Sub-Committee
Meeting – John Ross Suite – Thursday, October 30th, 2008
Minutes
Present: H. Armitage (Chairman), J. Stansfield, K. Hunter , M. Gauntlett, A. Simpson and P. Hillary.
Minutes of the previous Meeting were accepted as a true record.
Matters Arising: HA referred to the building inspection and subsequent repairs that had been carried out to the wall facing the car park and guttering and the confirmation that the keys provided for the upper windows in Room B did, in fact, work. He also stated that there continued to be problems with the fans in the toilets which delayed 4-5 minutes before commencing. This was being investigated. Re. obtaining a display board for Room B, MG said that the suppliers of the board in the Entrance Hall, whom he had approached had advised that they could not provide a board of similar size and with fire resistant properties. JS agreed to consult Wright's office equipment supplier's brochure.
Facility Usage: JS stated that two courses - French OCN 1 Level and Beginners Italian had been cancelled due to the minimum attendance number (10) not being achieved. The Sage Computer Accounting courses were experiencing software problems and Robyn Holmes, NY Adult Learning Service was investigating. The Italian Cooking course was due to commence next week and JS was asked to contact Myra Bolton re. access and usage of the kitchen. The first 'Window on the World' talk had been given. Attendance was largely from Aldbrough and Melsonby. This was due, according to HA, to the fact that the speaker had given the same talk on another occasion in the Village Hall. JS said that more publicity should be given. She would provide details for the GW Parish magazine. PH would investigate as to who to contact re. the 'What's On' leaflet. JS would contact Robyn Holmes re. Basic Skills courses. MG had obtained more access keys for tutors.
Finance:
KH circulated current figures. He conformed that the Big Lottery Grant fund
limit had to be reached by the end of November. It was decided, under the
circumstances, that the fencing contract should go ahead immediately. MG would
action. It was agreed that the contract for electrical work to the
heating system should go ahead and Kevin Ellis for the architects be contacted
so that we can also pay hold back money before the end of November as soon as
the fan problem is sorted out.
Any other business: The future management of the Facility was discussed and it was agreed that JS would create a job description for a Co-ordinator. The subject will be included in the next meeting's Agenda with a view that the position be advertised and a successor appointed in 2009.
Date of Next Meeting: Tuesday, December 2nd @ JRS - 6.30pm.